Exhibitor Information/Registration

Interested in exhibiting at the Update in Orthopedic Surgery Conference 2012? Please contact Joe Federl at CMX Travel for an exhibitor packet & information.

If you have exhibited at the conference in the past, information packets are being prepared and will be sent out soon. For questions, please contact Joe Federl at CMX Travel:

For Questions Regarding Exhibiting at this Conference
Please contact:
Joe Federl
CMX Travel
11 Trellis Circle
Pembroke, MA 02359
Phone: (781) 829-9696
FAX: (781) 735-0558
Email: cmxtravel@cmxtravel.com
Web site: cmxtravel.com/

Exhibitors Register your representatives!

All exhibitors must register for the conference so we may prepare for your arrival.

There is no fee to register your company representatives.

Your registration online will ensure that all exhibit reps will have a program and name badge onsite. Please be sure to register EACH individual rep and include their email address so that updates on conference logistics can be sent accordingly.

Exhibitors may attend any session, however, we ask that any identifiers as an external exhibitor be removed before entering the session, i.e. name badge, logo'd items, etc...

If you would like to participate and earn CME credit for any of the sessions, you will be required to register as an attendee of the conference and pay the registration fee (daily rates available). Please go to registration site to pay online.

Exhibitor Setup

Each exhibitor is entitled to:

• 6' table for poster or table top display for the entire conference
• Breakfast & refreshments during morning sessions
• Conference program & related material (available online)

The Exhibit Hall will be in the Grand Hyatt Conference foyer area leading to the Grand Ballroom It will be open for setup on Sunday, July 29, 2012 from 1:00-4pm. Please have exhibit/display set, and boxes stored/disposed of, by 6:30 am on Monday, July 30, 2012, when the exhibit hall opens to all the attendees. Material can be stored in an adjacent meeting room Garden Isle 3.

Exhibit Times

Although the exhibit hall is open throughout the day, please note that traffic will be light while attendees are in session. We do encourage exhibit staff to be readily available, particularly, the hour before sessions begin in the morning, during lunch, and at AM breaks.

Additional Fees

Additional fees may apply for the following and are the responsibility of the exhibitor:

• Storage of boxes or displays at the hotel
• Transport of displays to the conference room ($1.00 per box per movement subject to change)
• Special electrical or internet access
• Any other special requests for audio/visual

Electrical power, AV and internet (download order form)

For electrical power, A/V and internet, please contact:
Grant D. Bowen
Director
Swank Audio Visuals
The Grand Hyatt Kauai
Phone: (808) 240-6558
Fax: (808) 240-6559
Email: gbowen@swankav.com
www.swankav.com/Grand_Hyatt_Kauai
SWANK AV and Electrical Order [Download: PDF | 909KB]

Exhibitors will be responsible for charges related to their individual displays.

Shipping Instructions to/from Hotel

Please send all materials for the conference to:

Grand Hyatt Kauai
Attn: Your Name & Company
For: Update in Orthopaedic Surgery Conference
1571 Poipu Road
Koloa, HI 96756

Box 1 of ___

Please note that express mail/shipping to Hawaii is a minimum of 2 full business days from the mainland (even if mailing Next Day Air). The Grand Hyatt charges a $5.00 per box storage fee for all materials received and/or a charge for delivering boxes to the exhibit hall when requested. These fees can be charged to your room or to a master company account. We recommend that you make shipments no later than Tuesday July 24 for arrival by Friday July 27, 2012.

Shipping Instructions from Hotel

Exhibitors are free to disassemble displays on any day; however, we ask that you pack materials while attendees are in session, or at the end of the day's sessions, so that boxes & materials do not pose a hazard to the attendees while they are in the exhibit hall. Also, as a courtesy to the other exhibitors, it is important to keep the exhibit hall traffic flowing and that all display tables are easily accessible to the attendees. Please refer to the program agenda to determine the appropriate timing.

Please be sure to bring extra packing slips, packing tape and any material needed to package your materials to ship out. The hotel's business center will provide shipping forms onsite that need to be completed and attached to your box(es). When ready, please contact a bellman for pickup and delivery to the business center. Please note that material picked up on Saturday or Sunday will not be shipped out until Monday.

For Questions Regarding Exhibiting at this Conference

Please contact:
Joe Federl
CMX Travel
11 Trellis Circle
Pembroke, MA 02359
Tel. (781) 829-9696
Fax. (781) 735-0558
cmxtravel@cmxtravel.com
www.cmxtravel.com